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In this era of information explosion, organizations across the globe must manage and control a massive volume of critical data and vital information assets through document management software- developed and updated over a period of time and at various levels. Although 98% of the documents in use will be required for future reference, at least 50%-80% of a company's information lies totally unstructured and mostly scattered in documents, e-mail messages and attachments. In a bid to manage vital documents and streamline the workflow, businesses require efficient document management systems which will enable authorized user groups to locate, share, update, review, store and retrieve data in the most effective manner.
Olive is a web design company based in Dubai, Middle East that offers Document Management Systems through Document Management Software as per your requirement at competitive prices.
 Olive's Document management systems manage information in a very effective manner
Olive Middle East offers highly collaborative and fully automated Document Management Systems (DMS) in order to address enterprise-level needs for total control over document/information flow. Olive has also developed a feature-rich Document Management System which can be flawlessly integrated with your existing IT infrastructure to ensure the highest degree of operational efficiency. Olive’s DMS is a comprehensive document management system which will store critical information, help update data, track changes and implement role-based access. It acts as a single common platform for information systems integration and allows unrestricted document sharing and free interaction among users.
Key Features
Olive’s browser-based Document Management System assigns user management rights to the System Administrator and allows general users to share documents, interact through message boards and send e-mail messages. The facilities, therefore, can be grouped into two parts – one designed for the System Administrator and the other for system users.
Highlights
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Web-based application, using secured SQL server database. |
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Seamless exchange of documents. |
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Personal arena for each individual user in the network. |
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Security for each section. |
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Full authority to the administrator to check the system usage. |
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Embedded e-mail and document sharing features. |
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Complete security to ensure that only intended members can access shared documents and messages. |
Technologies Used
Type I: LINUX Server-Based Application
Server Side Scripting Language: PHP
Database Tools: MY-SQL
Operating System: Linux Red Hat 7.1 & Apache 1.3
Type II: Microsoft Centric Technology for Windows-Based Servers
Server Side Scripting: ASP, Ms-Active X technology
Database Tools: MS-SQL Server 2000
Operating System: Windows 2000, IIS 5.0 & Com + services
Functionality
Users of Olive Document Management Systems may access and utilize the following features through Document Management Software such as:
Login
Unique user ID and password for each user ensure adequate security. A login interface opens into a customised user's arena
Home
A user-specific section displaying the documents shared by others within the user’s group. These documents can be opened, downloaded or saved in an online personal folder, or e-mailed as attachments. A user cal also compose new e-mail message/s and send the same to anyone within the group.
Message Area
View a list of messages posted by others for you, or post a new message directed to a selected user/all group members.
Profile
View your profile as seen by others, and edit it to your satisfaction.
Manage Documents
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This section displays a listing of all folders in your root directory with specifications such as size, modification details, owner etc. |
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Add/Edit/Delete/Rename folders by simple clicking the relevant button. Also, clicking on a folder icon will enable you to view files/folders within it. |
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You can create folders within folders, and place any file in any folder. All such files can be set to be viewed by select people within the group. Access can be later amended as per your requirements. |
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An online library allows you to upload files at the online location specified for you by the administrator and any intended viewer can download the same. Salient features include:
File Uploading
File Downloading
File Searching
Sending Files as e-mail Attachments
Deleting/Modifying/Renaming of Files
Copying/Moving Files
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Search Documents
This section displays a listing of all folders in your root directory with specifications such as size, modification details, owner etc.
Contacts
This section provides you with all the features of a comprehensive digital assistant. Manage your contacts, view contact list, add new contact/s to the list, edit/delete existing contact/s or send e-mail messages to your contacts – all at the click of a button.
Special Admin Features
In addition to regular features, the System Administrator is entitled to special management features including:
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Group and User Management
System Administrator may:
Add a new member
Edit a member's details
Delete a member
Allocate more memory to a member
Allocate a home directory to a member
Activate or deactivate a member's login ID |
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Message Board Management
System Admin can edit/delete any message posted by any user. |
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Documents Management
As a privileged user, System Admin may supervise system usage and manage all workplace documents. |
Help
Although the functionalities are simple, each user has been provided
with a Help link for troubleshooting and smooth operations.
Contact Olive for Document Management Systems in Dubai, Middle
East.
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